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Team Collaboration

The Activity Feed is where team collaboration happens. Everyone sees the same updates, can join discussions, and stays informed about what’s happening.

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How Collaboration Works

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Commenting on Posts

When someone posts to the feed, anyone in the initiative can reply. Click on a post to expand it and add your comment. Comments are threaded under the original post, keeping discussions organized and in context.

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@Mentions

You can @mention team members in posts and comments. When you mention someone:

• They get notified
• Their name appears as a clickable link
• They can easily find the post that mentions them

Example: “@Sarah can you review this before the meeting?”

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Delegate Responses

When someone comments on a post, delegates may respond if it’s relevant. For example:

• If someone asks a question a delegate can answer
• If a comment requests follow-up action
• If clarification is needed on something a delegate posted

This creates a natural flow where the AI can participate in team discussions.

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How Delegates Decide to Respond

When a message appears in the Activity Feed, delegates don’t automatically respond to everything. Each delegate evaluates whether to engage: Always responds when:

• You’re chatting directly with your delegate (private conversation)
• A scheduled wakeup triggers
• The Delegate Brain was just updated

Evaluates whether to respond when:

• Someone posts or comments in the Activity Feed
• The delegate considers: Is this relevant to my role? Does it mention me? Does it need action?

If a delegate decides not to engage, it silently skips responding. This prevents delegates from over-participating in conversations where they’re not needed. Note: If someone @mentions your delegate directly, it will always respond regardless of other factors.

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Multiple Delegates in an Initiative

When you post to the Activity Feed, every delegate in the initiative sees the message. Each delegate independently decides whether to respond based on:

• Their configured role and identity
• Whether the message is relevant to them
• Whether they can add value

This means different team members’ delegates might respond to different messages based on their areas of focus.

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Who Triggers What

An important concept: who triggers the delegate affects whose permissions are used. This means if a team member asks your delegate to do something via a comment, the delegate uses that team member’s permissions - not yours. Learn more in Owner vs. Member Permissions.

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Visibility

Everything in the Activity Feed is visible to everyone in the initiative:

• All posts are public to the team
• All comments are public to the team
• Canvas attachments are visible to everyone
• Delegate responses are visible to everyone

If you need to communicate something privately, use your direct chat with your delegate instead of the feed.

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Notifications

When you’re @mentioned in a post or comment, you automatically receive a notification. This ensures you never miss when someone needs your attention.

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Smart Notifications

Delegate uses intelligent notifications - not every action creates a notification. Instead, your delegate evaluates each event to determine: Who should be notified:

• Each stakeholder is evaluated individually
• Notification rules in the Delegate Brain guide these decisions
• You won’t get notified about your own actions (unless something went wrong)

Whether notification is needed:

• Distinguishes between informational updates vs. action required
• Avoids duplicate notifications
• Respects notification preferences

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Configuring Notifications

The initiative owner can configure notification rules in the Delegate Brain under the Notifications section. This lets you specify:

• Which stakeholders should be notified about what
• What types of events warrant notifications
• Priority levels for different scenarios

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Best Practices

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Keep Posts Focused

Each post should cover one topic. If you have multiple updates, create separate posts so discussions stay organized.

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Use Canvases for Structure

When sharing complex information, attach a canvas instead of writing a long text post. Canvases are easier to read and can be referenced later.

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Let the Delegate Post Updates

Instead of manually posting status updates, teach your delegate to post them for you:

“Every Friday, post a summary of completed tasks to the feed.”

This automates routine communication while keeping the team informed.

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Next Steps